Source:3002/Alu., Dated:02-5-07

Name of the Association
Head Office
Aims & Objects
Office Bearers
Executive Councile (EC)
Duties & Functions
Meetings of the Association
Meetings of the EC
Notice of Meetings
Voting & Decisions
Amendments of Constitution & Bye-laws

Students Scholarships

Alumni Asssociation Members List

Punjabi Version

( MemberShipForm.pdf size: 73,903 bytes)

Contact Us
Dr. Jaswinder Singh,
Dean, Alumni Relations
Punjabi University, Patiala
Email pupalumni@pbi.ac.in


1.         Through the establishment of the Punjabi University Alumni Association, Punjabi University is heading towards the fulfilment of its sacred duty to provide a platform which is very essential and aims at multi-dimensional objectives. Punjabi University always feels proud of its entire alumni who, after gaining education and knowledge from here, have achieved glorious heights in different fields; have earned great name in home and abroad and have set beautiful landmarks of human ideals. Each alumni holds an immensely rich treasure of the sweet and sour experience of the student days. The happy memorable moments of the genuine feelings of the time spent with the classmates and friends; the bonds built with the teachers during the exchange of knowledge and the decisive turns of the challenges and the dreams woven in the colorful environment of the University, which enlightens caresses and kindles a yearning in each and every happy or sad moment of the ongoing life. It is mainly from such noble bonds of souls that life gets its real and complete meaning. Otherwise all steps of successes and failures; professional hazards and achievements; worldly rat' race and bewitching dreams and desires for pure relationships make every sensitive soul restless. In the deep-dark corners of each person's psyche, the pleasant images of his/her precious moments and emotional response lie dormant but these are greatly cherished. Poet Surjit Pattar has worded the glory of such moments in this poetic utterance:

Let us go Pattar and search the forgotten and lost places,

Which are the spots where we have left the unwritten poems.

This University Campus has kept in custody hundreds of written and perhaps thousands of unwritten poems of each alumni. For celebrating the written ones and to compose the unwritten; to search the lost ones and to write the new ones like the rising Sun, the alumni association of your own University is knocking at your door. It is taking pride in remembering you and in sending an invitation. It is like the
long-living tradition of Punjabi Culture in which all the married daughters, who have left their parental home after finding their husbands, visit and revisit their parental home and village during the Teej festival in the month of Saavan. This association provides a forum to revel in our entities, to share our attainments to call on our parental home and to repay our debt to this University by tightening the knot of emotional relations through larger societal activities.

In this initial step of the alumni, all of us and the Punjabi University especially shall feel highly obliged by the constructive co-operation, the valuable suggestions and befitting contribution of each old student.

2.                                                     CONSTITUTION


1.         Name of the Association


2.         Head Office

The Head Office of the Association shall be at the Punjabi University, Patiala.

3.         Aims and objects

The following shall be the aims and objects of the Association.


i)         To foster a spirit of brotherhood and comradeship amongst the alumni of the University.

ii)                To arrange and collect funds for the development of the University.

iii)              To arrange social and cultural functions.

iv)              To further the interests of the Punjabi University, Patiala in general.

v)                To provide a forum for the alumni of the University for exchange of ideas and views on educational, cultural, social and academic problems of the day.

vi)              To publish literature, papers and journals for the fulfilment of the objects of the Association.

vii)           To look after the interest of the alumni of the University.

viii)         To open branches of the Association.

ix)              To do all other acts in furtherance of the objects of the association.

4.         Membership

a)        ENTITLEMENT: The following categories of persons shall be entitled to be enrolled as members of the Association:

(i)        Persons who have graduated from Punjabi University, Patiala.

(ii)       Persons who have done Post Graduate Degree, M.Phil., M.Litt., Ph.D. from Punjabi University, Patiala.

(iii)     Persons who have obtained diploma of at least one year duration after graduation.

(iv)           Members of the teaching staff of the University or of its affiliated colleges even though they may not be graduates of this University.

(v)             Graduates of other Universities (Indian or Foreign) on whom membership is conferred by the Executive Council of the Association.

vi)       Persons registered as students with Punjabi University, Patiala.  ­

Note : All Former Vice-Chancellors and former Registrars will be members of the Association.   

b)        CATEGORIES OF MEMBERS: There will be the following categories of members:

1 )       Patron

2 )       Donor Members

3 )       Life Members

4)                 Ordinary Members

5)                 Honorary Members


            1.    Patron :              A person may become a patron of this Association by donating a sum of at least of Rs. 50,000/- or more 

                                                (NRI/Overseas : US$ 10,000 or equivalent with approval of the Chief Patron)

            2.    Donor Member: by donating Rs. 20,000/- or more

                                                (NRI/Overseas : US$ 4000 or equivalent) 

            3.    Life Member: Rs. 500/- (NRI/Overseas : US$ 100 or equivalent).

4.    Ordinary Member: Rs. 100 per annum (financial year basis).

5.         Honorary Member: On whom Membership is conferred by the Association.

            The E.C. is authorised to revise the membership fees from time to time.                       

5.         Office Bearers

            The following shall be the office bearers of the Association.

             i)        Chief Patron (Vice-Chancellor - Ex-officio)

ii )       President

iii)       Senior Vice-President/Vice-President

iv)       General Secretary (Dean, Alumni Relations - Ex - officio)

v)                Secretary.

vi)              Joint Secretary-cum-Treasurer (Finance Officer Punjabi University, Patiala - Ex-officio)

6.         Executive Council

The Executive Council of the Association shall consist of 21 members, including the office-bearers. Three or more members of the Executive Council shall be nominated by the Chief-pattern. The immediate outgoing General Secretary to be an ex-officio member of the Executive Council. The Executive Council shall frame the bye-laws of the Association. The term of the Executive will be three years.

7.         Duties and Functions of Office Bearers

a)        CHIEF PATRON

i)         The Chief Patron shall preside over the meetings of the Association, the meetings of the Executive Council and all other functions that may be organised by the Association.

ii)        The Chief Patron shall be the custodian of the property and interests of the Association.

iii)              He shall call special meetings of the Executive Council/General Body of the Association if a written requisition signed by at least 7 members in case of Executive Council and 30 members in case of the Association is presented to him. 


i )        The president shall perform the duties and functions of the Chief Patron in his absence. The Senior
Vice-President shall perform the duties and function of the President in his absence.

ii)        President/Senior Vice-President shall perform such other duties and functions as may be entrusted to him by the Chief Patron or the Executive Council.


i)                   He will be the custodian of all the records and documents of the Association.

ii)                He will be responsible for the safe custody of the funds of the Association and will operate bank accounts jointly with either Secretary or Joint-Secretary-cum- treasurer on behalf of the Association.

iii)              He will call and arrange meetings of the Executive Council and the Association.

iv)              He will record the minutes of the meetings of the Executive Council and the Association.

v)                He will represent the Association in all legal proceedings and sign all legal documents on behalf of the Association.

vi)              He will maintain an up-to-date register of members and of all subscriptions and donations.

vii)           He will maintain a property register and all such registers as may be necessary in connection with the work of the Association.

d)        SECRETARY

i)                   He will assist General Secretary in the administrative matters

ii)                He will also assist General Secretary in conducting activities of the Association.


i)                   He will assist the General Secretary in the discharge of his duties and functions regarding finances/accounts of the Association.

ii)                He will perform such other duties and functions as may be entrusted to him by the Executive Council.

8.         Meetings of the Association


a)                 At least one meeting of the Association shall be held during each calendar year, which will be called the 'Annual General Meeting'.

b)                 Other general meetings shall be called by the General Secretary in consultation with the Chief Patron.

c)                 ‘Special Meetings’ shall be called by the Chief Patron, if a written requisition signed by at least 30 members is presented to him stating the business for which the meeting is desired to be called.


a)                 to consider and adopt the Report of the General Secretary.

b)                 to consider and approve the Audit Report and the Balance-sheet for the previous year.

c)                 to consider and approve the Budget Estimates for the next year.

d)                to elect office-bearers of the Association, if 3 years term completed.

e)                 to elect members of the Executive Council, if 3 years term completed.

f)                  to appoint Auditors.

g)                 to consider resolutions sent in by the members or to be moved by the Chairman or the General Secretary.

iii)      Special meeting of the Association will transact only the business for which the meeting has been requisitioned.


10% of the members shall constitute a quorum for all kinds of meetings of the Association. However, for an adjourned meeting no quorum shall be necessary.

v)        CHAIRMAN :

The Chief Patron of the Association, in his absence the President/Senior Vice-President/Vice President will preside over the meetings of the Association. In the absence of all of them, one of the members present will be voted to the Chair.

9.         Meetings of the Executive Council

A) i)   a)         At least 2 meetings of the Executive Council shall be held during each calendar year. Those will be called Ordinary Meetings of the Executive Council.

b)                 Special meetings shall be called by the Chief Patron if a written requisition signed by at least seven members of the Council is presented to him stating the business for which the meeting is desired to be called.

ii)        Ordinary Meetings of the Executive Council will consider the Agenda which is placed before it by the General Secretary, or such other items as may be placed before it by the Chief Patron under Current Work.

B)        Special meeting of the Executive Council will transact only that business for which the meeting has been requisitioned.

C)               7 members of the Executive Council shall constitute the quorum.

D)              Chairman

The Chief Patron/President or in his absence the Senior Vice-President of the Association will preside over the meetings of the Executive Council. In their absence Vice-President or one of the members of the Executive Council present at the meeting will be voted to the Chair.

10.                   Notice of Meetings

i)         Meetings of the Association shall be called at a notice of at least 15 days. However, meetings can be called, in cases of emergency, at a shorter notice, as may be determined by the Chief Patron.

ii)        Meetings of the Executive Council shall be called at a notice of at least 7 days. However, in cases of emergency, meetings may be called at a shorter notice, as may be determined by the Chief Patron.

11.       Voting and Decisions

All decisions will be taken at the meeting of the Association and the Executive Council by a majority of votes of members present and voting (The mode of voting shall be determined by Chief Patron). In case of equal division of votes, the Chairman will have a casting vote.

12.       Amendment of Constitution and Bye-Laws

i)         A proposal for the amendment of the Constitution of the Association shall be considered at the Annual General Meeting only. A proposal for an amendment shall be sent to the General Secretary of the Alumni Association at least two months before the date of the Annual General Meeting and shall be circulated by the General Secretary to all the members at least one month before the Annual General Meeting.

ii)        For considering an amendment of the Constitution not less than 100 members or 75% of the total members which ever is less shall be required to be present at the Annual General body Meeting.

iii)       Subject to the provision made in (ii) above, an amendment of the Constitution shall require the affirmative vote of not less than two-third of the members present and voting.

13.       All disputes will be subject to the jurisdiction of Patiala Courts only.

14.             If there is any doubt about the interpretation of any clause or
sub-clause of the Constitution and the Bye-Laws, the interpretation of the Chief Patron shall be final and binding.

3.         Over the years three major research thrust areas have emerged. The first and foremost is in keeping with objectives of its foundation – the development of Punjabi language. For the Development of Punjabi Language, Literature and Culture, The Department of Punjabi Language Development, Department of Punjabi, Punjabi Literary Studies Department, Linguistics and the Department of Lexicography have done a recommendable work.  With this aim in view the University’s Department of Punjabi Language Development has launched a number of ambitious projects, given fellowships and achieved commendable results. It has funded translation of world classics into Punjabi, production of encyclopaedias, dictionaries, reference books, text books so as to facilitate switch over to Punjabi medium. It has also tried to acquaint the Punjabis of its own glorious heritage as also of the world by making the texts available in their language. To provide a window on the world, the University has undertaken translation of world classics of History, Culture, Philosophy, Religion and Literature. Soon the books by Nobel Laureates will be translated into Punjabi. Making full use of the modern advancements, Sri Guru Granth Sahib will soon be available on internet. The major new projects taken in hand are the English translation of Mahan Kosh by Bhai Kahan Singh Nabha, - 'Punjab' (in five volumes) Chier Editor Dr. J.S. Grewal, Composite History of Punjabi Literature after 1947.

The second thrust area is dissemination of knowledge about Sikh religion. The majestic Guru Gobind Singh Bhawan, with five imposing sides representing each religion viz., Sikhism, Hinduism, Buddhism, Islam and Christianity was raised to house Department of Religious Studies. The Department has brought out the Encyclopaedia of Sikhism and is now working on bringing it out in Punjabi and Hindi.

The third thrust area is making Punjabis in particular and the world community in general, aware of the vicissitudes in the history of Punjab. With this view, Punjab Historical Studies Department was one of the earliest to be founded by the University under the famous historian
Dr. Ganda Singh. A special feature of the department is its Oral Cell. Functional since 1973, it has recorded interviews/statements of about 250 knowledgeable and distinguished persons active in public life who stood witnesses to some important glorious junctures in the history of India and Punjab.


Punjabi University, the premier institution of this region, is at present passing through financial stringency and looks up to its Alumni 's for generous donations to help it tide over the crisis. We need financial support and moral sustenance of well-meaning people and institutions to keep pace with the fast changing developments in the field of technology and infra-structure. In the light of this, the University requests you to sponsor the noble projects and the construction of buildings at Punjabi University, Patiala and also its satellite campus at Bathinda, Talwandi Sabo and Mohali. The building or the block or the floor can be named after someone according to your wishes. In addition, you can choose to donate funds for constructing a class room or a hostel room.

The proposed contribution can be made at the following rates:

1.            A Building or a Block                              Rs. 2 crore (approx. $ 4,00,000)

2.            A Floor                                                        Rs. 1 crore (approx. $ 2,00,000)

3.            A portion of the Floor                             Rs. 50 Lac (approx. $ 1,00,000)

4.            A Class room                                             Rs. 5 Lac (approx. $ 10,000)

5.            A Hostel room                                           Rs. 3 Lac (approx. $ 6,000)

6.            Projects on Punjab History       Amount of your choice
Sikh Religion & Punjabi Language.

7.            Any other specific purpose                   Amount of your choice.


            The cost of University education has undergone a significant increase in the past decade. The State has raised the tuition fee on the one side and reduced the University grant from 74 percent to 45 percent recently. The students belonging to the disadvantaged groups are thus unable to join the professional courses for want of resources. Such students need help from benevolent Alumni. The accounts of scholarships will be transparent and open to scrutiny by the donors. The donors can also be associated with the selection process of the Scheme. The recipients, students are expected to make a life time contribution of one percent of their salary to this scheme after their placement.

All donations made to Punjabi University, Patiala are exempted from the payment of Income Tax under Section 80G of the Income Tax Act, 1961.

Jaswinder Singh

Dean, Alumni Relations,

Punjabi University, Patiala